Positions

The full description for each position was last updated and approved on February 13, 2011, with our last by-laws approval.

1. COMMITTEE OFFICERS

a. Chairperson:

Oversees all business/bid committee operations of AOCYPAA, upholds the Traditions of A.A., Is responsible for organizing and leading meetings, Prepares agenda for meetings. Is responsible for calling emergency meetings, Maintain records throughout the year. Is to review committee performance with each individual (if necessary) One on one. They will be responsible of notifying members lacking in performance of probationary status. Duties will also include checking the content of the AOCYPAA web page.

Suggested sobriety is 5 years with service experience.

b. Co-Chair:

Is responsible for taking over the Chair position in emergency situations. Shall accept same duties as the Chair as distributed by the Chair. Is the second signature on all financial accounts?

Suggested sobriety is 4 years with service experience. They shall also be responsible for coordinating the monthly traveling meeting.

c. Treasurer:

Coordinates all monetary functions. Is authorized signature on all financial accounts. Is authorized to allocate no more than $50 in emergency funds without committee approval. Is responsible for keeping the financial books for the committee. Shall give a verbal report to the committee every meeting and a written report every quarter (Three months).

Suggested sobriety is 3 years with service experience, a job, and an established address.

d. Secretary:

Is responsible for keeping the minutes at all meetings. Provides copies of the minutes, upon request. Is the liaison between the meeting facility and AOCYPAA. Corresponds to other groups. Is responsible for updating and maintaining AOCYPAA addresses and checking the PO Box. Is responsible for creating, updating, and maintaining AOCYPAA phone list and attending to any other secretarial business.

Suggested sobriety is 2 years with service experience.

e. By-Laws

Is responsible for upholding, creating, and informing AOCYPAA of proper procedures and requirements for the committee and to adopt and supply proper procedures of discussion, voting and other committee business. Is responsible for updating and amending all matters concerning the By-Laws of AOCYPAA.

Suggested sobriety is 5 years with a working knowledge of the 12 steps, 12 Traditions, and 12 Concepts of A.A., and a great deal of serenity.

2. COMMITTEE CHAIRHOLDERS:

a. Entertainment Chair

Coordinates all planned events other than committee meetings. Prepares and submits budgets for the sound equipment or any other entertainment related expense, for each event to the committee. This includes, but is not limited to, all aspects of said events. Is responsible for finding committees to co-host our events.

Suggested sobriety is 2 years with knowledge of how to be entertaining as well as a good sense of humor.

b. Outreach Chair

Is responsible for getting all AOCYPAA literature distributed to central offices, Alano clubs, and Alcoholics Anonymous meetings throughout Orange County, as well as to other young people’s committees in Southern California. Is responsible for informing AOCYPAA members of meetings and events sponsored by other committees.

Suggested sobriety is 1 year with a great smile, outgoing personality, and a car!

c. Literature Chair:

Is responsible for designing, copying, and supplying flyers to outreach for events. Is responsible for coordinating with entertainment so that flyers can be printed. Prepares and submits budgets for the flyers, for each event to the committee. Responsible for the copying of all documentation that the committee deems necessary. And to keep extra copies of the AOCYPAA welcome packet.

Suggested sobriety is 1 year with an artistic, yet hip, flavor.

d. Hotel Chair: (Bid Committee)

Is responsible for locating, contacting, coordinating with, and contacting prospective hotels, sites, and venues for ACYPAA or any other convention or event the committee deems necessary.

Suggested sobriety is 2 years with a professional attire, attitude, and knowledge of business dealings.

e. Service Liaison:

Shall act as out group representative at the district and area meetings. All district and area actions and events shall be reported back to the committee. This is a two-year minimum commitment.

Suggested sobriety is 2 years with service experience.

f. Central Office Representative:

Is responsible for carrying the message of AOCYPAA, as a liaison, working with the central offices of A.A. on O.C. Is to attend the central offices service meetings. Is to obtain letters of support for the bid package.

Suggested sobriety is 1 year.

g. H&I Representative:
Is responsible for carrying the message of AOCYPAA, as a liaison, working with H&I. Shall attend all H&I meetings.

Suggested sobriety is 1 year.

h. Web Master:

Must have working knowledge of HTML, FTP services and the internet. Must have a computer with Internet connection. Shall update the webpage for each event, but with a minimum of one update every month.

i. Security Chair:

Is responsible for organizing a security team for each event to provide security where needed and or requested.

j. Room Facilitator:

Is responsible for setting up and tearing down business meetings. Is in charge of organizing a crew to clean up after events. Working with the event chair, the Room Facilitator would prepare and submit budgets for the facility/room for each event to the committee. Should be willing to get their hands dirty and stay until everything is in the same or better condition than which we found it. Also, they are to make kick ass coffee at our business meetings.

k. Unity Chair

Is responsible to help foster unity within the committee as well as outside fellowship to all So Cal committees. Is encouraged to keep an updated calendar of events. Is to remain updated on new committees and where support is needed. Unity chair is responsible for calling all AOCYPAA members prior to an event and sub-committee meetings. Is responsible for putting together a welcome packet for new members which includes but not restricted to the duties of each position on the committee. Suggested time is 30 days with a willingness to reach out and be sociable.

l. Archives Chair:

Is responsible for all archives of AOCYPAA. This includes past items and the gathering of new items pertinent to the group.

m. Meeting Directory Chair:

Is responsible for updating and maintaining the accuracy of the Orange County Young Peoples Meeting Directory. Shall oversee the Directory’s design and layout as well as coordinate its printing and distribution.

n. Bid Package Chair:

Shall coordinate the completion, production, and transportation of AOCYPAA conference bid packages in accordance with the group conscience and conference bidding requirements. Must have past bid committee experience.

Suggested sobriety is 1 year.

o. Convention Liaison:

The Convention Liaison is responsible for attending the monthly planning meetings of all local conventions (i.e. OCAA convention and SOCALAA convention). The Convention Liaison will be in charge of facilitating panels, marathon meetings, and hospitality rooms at the convention when requested by the convention committee; and the Convention Liaison will report any pertinent information to AOCYPAA regarding said conventions.

p. Co-Chairs

The following Co-Chair positions shall follow their perspective requirements and shall perform all duties deemed necessary by their Chair. In the event of an emergency, they shall take the place of the Chair of said position:

Secretary Co-Chair

By-Laws Co-Chair

Entertainment Co-Chair

Outreach Co-Chair

Literature Co-Chair

Hotels Co-Chair

Unity Co-Chair

Room Facilitator Co-Chair

Security Co-Chair

Meeting Directory Co-Chair

Webmaster Co-Chair

H & I Co-Chair

Service Liaison Co-Chair

Central Office Co-Chair